Payment discipline for fleets that cannot run on guesswork.
Manage agreements, M-Pesa payment records, reminders, owner payouts, and tracker enforcement logs from one polished operating system.
24/7
Payments received automatically
3 day
Reminder limit after the final date
1 book
For payments, income, and owner payouts
Paybill
M-Pesa payments recorded automatically
SMS
Due and overdue payment reminders
Payouts
Money sent to owners and clearly recorded
Records
Vehicle actions, messages, and payment history
Services that work together
Every payment is recorded where your team can act on it.
Agreement schedules
Set the vehicle value, deposit, number of payments, payment frequency, grace period, and final date.
M-Pesa matching
Use the vehicle registration to match each Paybill confirmation to the right active agreement.
Payment reminders
Messages show the total amount due and how to pay, then stop shortly after the agreement's final date.
Revenue and payouts
See the owner's share, business income, M-Pesa fees, unmatched money, and the payment dates covered.
Responsible enforcement
Vehicle switch-off and restore requests are recorded and can be reversed under the agreement.
Staff payment review
Overpayments, payments needing review, failed payouts, and missing payout numbers stay visible for follow-up.
Clearer payment handling from receipt to owner payout.
Payments
Live Paybill payment updates
Incoming Paybill payments are matched to the right agreement and saved.
Reminders
Reminders stop on time
Payment reminders stop shortly after the agreement's final date.
Payment records
Payouts linked to payment dates
Each owner payout shows which fully paid dates it covers.
From agreement setup to the final payment.
The system keeps one clear record of what was paid, what the owner earned, what the business kept, and what still needs attention.
View service details01 - Create the agreement
Add the owner, person paying, vehicle, payment amounts, due dates, and final payment date.
02 - Collect through Paybill
The person paying uses the business Paybill and enters the vehicle registration as the account number.
03 - Update balances and send messages
Each payment clears the oldest amount due, records business income, and sends a message to the person paying and the owner.
04 - Pay the owner
The owner is paid for completed payment dates. Part-paid dates wait until they are fully paid.
Why teams choose it
Built for every step between a payment and vehicle control.
Most tracking tools show a location. CarTrackKenya also shows what is due, what was paid, what was sent to the owner, which reminders went out, and every vehicle action.
Instead of spreadsheets
Due dates and payment records are kept together instead of in scattered notebooks.
Instead of blind reminders
Reminder messages show the total amount due and stop after the agreement ends.
Instead of payout confusion
Each owner payout shows the fully paid dates it covers.
Instead of risky controls
Vehicle switch-off and restore requests are recorded and follow the agreed payment rules.
A clear ladder before vehicle control.
Reminder
The person paying receives clear instructions before or on the due date.
Overdue
The message shows the total overdue amount and the oldest unpaid date.
Grace review
The agreed grace period and payment history guide the next step.
Logged control
Where allowed, vehicle switch-off requests are sent, recorded, and can be reversed.
Owner feedback
"The most useful part is seeing exactly which payment dates are cleared and what is still unpaid."
Fleet owner, Nairobi
Customer feedback
"The reminder messages are clear. People know the amount, the Paybill, and which vehicle registration to enter."
Collections lead
Finance feedback
"Business income and owner payouts are no longer mixed together in one manual calculation."
Finance admin
Common questions before getting started.
Start with one fleet